The Ultimate Guide to Hotel Wedding Welcome Gift Bags

Remember that wedding you went to when you had to travel for hours and then drag your luggage to your hotel room and you collapsed on the bed only to immediately realize you had forgotten your toothbrush? Or you magically arrived hours early and suddenly you needed something to do for the rest of the day, but the hotel’s welcome book was missing from the nightstand, so you ended up at a two-star restaurant on accident?

You don’t want that to happen to your guests who are traveling to your wedding. You want them to have just as magical a weekend as you will have. We've created this guide to hotel wedding welcome gift bags to help you make the start of their weekend spectacular.

Wedding Weekend Welcome Gift Bag
Source: Canvas Bag

How Many Will You Need?
You will want to plan on putting together a bag for any guest who is traveling in order to attend your wedding. Whether they’re staying in a hotel or with a family member, these gift bags are just one small way you can make their visit more comfortable.

If you are reserving a block of rooms at a hotel or multiple hotels in your area, check in at least a month or two in advance to get an estimate of how many people have made reservations so far. You will want to add some extra for guests that may be staying with other family members, or who simply haven't made their travel plans yet.  

Choosing Your Packaging
Hotel welcome gift bags are bags filled with anything from useful to whimsical, from generic to personal. Give to your out-of-town wedding guests to make their weekends just a little better. Travel can be so stressful; it’s heartwarming to know the bride and groom are thoughtful, even when they are busy with last-minute wedding details.

There are TONS of gift bags out there. How will you ever decide which one to use?! First, set a budget and decide what items you want to include. Once you know how much money you have left over for the bag, it should be easier to pick a style.
  • Do you have a lot of items to include? Consider a canvas bag, which is sturdier and will be able to hold more, and will also hold up better than a paper bag – not to mention they’re reusable, making the bag itself part of the gift.
  • Plastic or paper bags will keep your cost down, and they can be easily “dressed up” with a personalized print.
  • If you do want to personalize the bag, consider a frosted plastic with a bright, bold color for the print.
Purple Frosted Wedding Gift Bag
Canvas Wedding Gift Bag
Gold Wedding Guest Gift Bags with Welcome Message
Source: Plastic BagCanvas BagPaper Bag

Curating The Contents
The welcome gift bags can be as simple or as extravagant as you’d like. Here are some basic guidelines for what to include.
  • The necessities/things commonly forgotten while traveling
  • Something special/unique to the area
  • Snacks: sweet, salty, and savory
  • Water bottles – ensure your guests stay hydrated
  • Wedding itinerary or invitation to ensure guests know the timeline for all of your events
  • Recommendations for the area; what to do, where to eat, etc. Bonus points if you include coupons!
  • A note or letter from the bride and groom welcoming the guests
  • Tissue paper or other filler
Frosted Wedding Welcome Gift Bag
Source: Frosted Bag

Deciding On Delivery
The delivery may be the trickiest part of the gift. Should the bags be waiting in your guests’ hotel rooms? At the front desk when they check in? Should you hand-deliver them? Or wait until the first wedding event?

The simplest delivery method is to trust the hotel staff with the bags. The staff can keep them at the desk (be sure to write the guests’ full names on the bags!) or may even be able to deliver them to the guests' rooms before they arrive. If the guests are staying with a family member or friend, it should be no problem for you to drop the bags off at the houses before your guests get in. Delivering bags in person is probably the best way, but you’re going to be busy, so don’t sweat it if you won’t be able to greet everyone when they get to town. If everyone will be at the rehearsal dinner, you can hand them out after. Or maybe this is the perfect excuse to host a bonfire the night everyone arrives – you can have a relaxing evening and still get to watch your guests’ reactions when they see the bags!

Is It Really Worth It?
If you’re having a destination wedding, your guests are spending a lot of money on travel to be with you. If you’re not having a destination wedding but do have out-of-town guests, it’s a way to thank them for taking the extra time to travel to you. Out-of-town guests who don’t know the area may be uncomfortable being in a new place at such an important time. A welcome gift bag is a really easy way for you to let your guests know how much you appreciate the time and effort they put into being at your wedding.

Consider the luggage restrictions for travelers. There are so many rules for what you can and can’t take on an airplane, or maybe your guests don’t have access to a big enough car. They’ll have to cut down on what they pack, and the stress can cause them to forget something they actually need, or they may have to forgo something they might or might not need because they couldn’t quite justify the space it would take up without being certain they'll use it. Guests who are traveling - with kids in particular - have to make sacrifices with what they pack. Including items in the gift bags for kids (coloring books, bubbles, small toys, etc.) can relieve some of that stress.

Black Wedding Guest Gift Bags with Thank You Message

Assembling Your Gifts 
How can you possibly make time for ordering the pieces, filling the bags, and delivering them?! This last week before your wedding is probably your busiest. Consider these bags a chance to relax. Pour a glass of wine, sit down with your partner, and have fun with it. Hand write the notes and arrange the bags like they’re floral bouquets and placement matters. Or, if you really don’t have time, enlist a younger sibling or cousin to help – they may have fun with it! Even better: make the bags way in advance. As long as you're not including any perishable items, you can also put the bags together as early as you want. Even if you do want to include some perishable items, you can start the bags any time and add to them as the date gets closer.

You can save time (and money on shipping!) by ordering everything for the bag from one website, too.

Canvas Hotel Welcome Gift Bag
Source: Canvas Bag

A welcome gift bag is an easy and thoughtful way to help your guests relax and enjoy their weekend that much more.






Elizabeth graduated from The University of Findlay with a Master of Arts in Rhetoric and Writing. She now resides in Portland, Oregon where she is employed in the real estate business and is particularly enjoying the local cuisine. As a writer, Elizabeth believes in a quote from one of her favorite TV shows: "We have only two jobs on this Earth. The first: to learn. The second: to cope." A deep desire to learn struck Elizabeth when she was young, and now she hopes to help you cope by sharing information, and helping you apply the knowledge. Weddings and event planning can be overwhelming; sometimes it's okay to take a little advice from a stranger on the internet.

Product Spotlight: Heart Drop Shadow Box Guest Book

Guest books for any event are a wonderful thing. Years later, you can look back and read your loved ones’ kind words and remember exactly who was there celebrating with you. 

The problem with more traditional guest books is they tend to get lost on a bookshelf or forgotten in a box filled with pictures and memorabilia. No matter how good our intentions are, items like guest books are usually eventually considered clutter and are put away somewhere.

That’s just one reason among many couples are choosing alternative guest books more often. One gorgeous alternative to a book is this shadow box with silver and gold wooden hearts for guests to sign. The box has hooks on the back, so you can hang it on a wall – meaning no clutter and no lost cardboard box full of wedding momentos for this guest book! It’s only 1.5 inches deep, too, so it won’t stick out too far on the wall.
Shadow Box Wall Display

The plexiglass can be etched as well, allowing you to personalize your box with either two lines of text (anything from your names and the wedding date to your wedding’s social media hashtag) or a single initial, in addition to the floral prints above and below.

Check out how one of our customers designed hers:

Shadow Box Wedding Guest Book
Signing Wedding Guest Book
Heart Shaped Guest Book
Signing Heart Shaped Wedding Guest Book
Photo Credit: Emma Cleary Photo & Video

These shadow boxes make excellent gifts at different events as well. Are you going to a baby shower? This shadow box can be hung in the baby’s room, so she/he can grow up reading the names on the hearts and know how many people love her/him. Is a bride having two bridal showers? The guests at each party can sign one color of the hearts; the mingling of the colors inside the shadow box represents the mingling of two families. Birthday parties, graduations, anniversary parties – the possibilities for this beautiful box are endless. The simplicity of the box paired with the color and design options also ensure this box will fit any theme or color scheme at the party.
Gold Personalized Wedding Guest Book
Silver Personalized Wedding Guest Book
Source: Gold, Silver

After the party, it’s sure to grab anyone’s attention hanging on your wall, and this can lead to even more stories about the event. You will add to your memories time and time again over the years with the box always in sight.





Elizabeth graduated from The University of Findlay with a Master of Arts in Rhetoric and Writing. She now resides in Portland, Oregon where she is employed in the real estate business and is particularly enjoying the local cuisine. As a writer, Elizabeth believes in a quote from one of her favorite TV shows: "We have only two jobs on this Earth. The first: to learn. The second: to cope." A deep desire to learn struck Elizabeth when she was young, and now she hopes to help you cope by sharing information, and helping you apply the knowledge. Weddings and event planning can be overwhelming; sometimes it's okay to take a little advice from a stranger on the internet.

Purple Desert Botanical Garden Wedding

Alexandra and Steven were married in beautiful Arizona at the Desert Botanical Gardens in a picturesque outdoor setting. Shades of rich purple, greens, and white naturally accented the gorgeous landscape, making this lovely ceremony and reception stunningly unique. 

From cacti details to exquisite floral arrangements, this desert wedding was perfect from start to finish. Many thanks to the talented Laura Segall Photography for sharing this breathtaking wedding with us. 

Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding

CEREMONY
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The couple exchanged vows in an intimate ceremony within the gorgeous herb garden featuring a large sundial, unique backdrop, and beautiful floral accents. Programs matching the invitations were laid out for guests, and a laser-etched wood front guestbook was on display for guests to sign. A memorial table featured picture frames with photos of family members being remembered on this special day.

Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding

ATTIRE
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The bride was stunning in her elegant fit-and-flare wedding dress featuring embroidered lace motifs dancing over tulle on both the body and sleeves of the gown. Classic black tuxes - complete with bowties - were donned by both the groom and his groomsmen. Off-the-shoulder floor-length dresses in a deep shade of purple were worn by the bridesmaids, tying in perfectly with their beautiful bouquets.

Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding

DECOR
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Wooden tables were decorated with large floral arrangements, gold-rimmed glass chargers, custom printed place cards and menus, and purple cloth napkins. The cake was a three-tiered, buttercream-frosted beauty, adorned by more florals and a 'fly away with me' laser cut topper. Favors of prickly pear tea, packaged in small glass jars with custom printed labels were given to guests as a thank you for attending. The reception was nothing short of perfection against the backdrop of the cacti and other desert plants.

Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding
Purple Desert Botanical Garden Wedding

Ceremony and Reception Venue: Desert Botanical Gardens
Event Planner: Meant2Be Events
Equipment Rentals: Classic Party Rentals
Invitation Designer: Be In Love Designs
Floral Designer: Chasing Bliss Design
Makeup Artist: Artistry by Azure

16 Ways to Dazzle with Geodes at Your Wedding

Geodes are a stunning natural occurrence where crystal quartz formations develop inside hollow rocks. Agate is a similar-looking, colorful and patterned type of rock often used in conjunction with geodes, and is formed in lava or volcanic rocks. Lately, they have been forming in other ways: cakes, jewelry, nail polish, wall art, and more. We absolutely love how geodes are being used in art, food, and parties to add some color and sparkle! The beautiful crystals are basically begging to be used in your wedding. Here are some ideas for how you can include geodes as decorations, favors, foods, and more!

Green Geode Wedding Print
Pink Geode


Decorations
If you love color, sparkle, glitter, pizazz, or even just are looking for something different, consider using geodes in your decorations. They make beautiful escort cards – and if you write the table number on a piece of paper attached to the stone, guests can take them home and use them as paperweights, coasters, or bookends.
Agate Wedding Escort Cards
Source: Agate Escort Cards

If you have high ceilings, consider hanging geodes or similar, geometric shapes. Hanging decorations can also save table space!
Hanging Geode Decorations

You can find hollowed-out geodes that hold tea lights and use them in your centerpieces. Mix them into your floral centerpieces too, like with these succulents.
Geode Table Decorations
Source: Candle Holder, Succulent and Geode Arrangement

Are you setting out photos of the bride and groom? Or are you having a memorial table? Use geodes and wire as photo holders.
Geode Holder Photo Display
Source: Geode Photo Holder

Wrap them around your napkins! These would be easy enough to make, too, with your favorite geodes, ribbon, and some hot glue.
Geode Napkin Rings
Source: Napkin Rings

And who needs a beach wedding when you have one of these incredible geode prints as your ceremony backdrop? You could also use a large geode print as a backdrop for a photo booth at your reception.
Wedding Backdrop Geode
Source: Wall Art

Favors
The escort cards and candle holders mentioned before make awesome favors, but there are other options too! Remember those geode-and-succulent centerpieces? If you put them in small containers, give those to your guests to take home. Better yet, take those hollowed-out geodes and plant the succulents directly in them! Air plants also work really well inside geodes, and you don’t need as big of a hole for them.
Geode Air Plant Wedding Favor
Source: Air Plant

Food
The only thing better than eating good food is eating good food that is also pretty.
Geode Wedding Cakes
Source: Blue Cake, Green Cake

There have been some amazing geode cakes served at weddings, but you can do more than cut away a section and decorate it. Check out these geode cookies and cake pops, too!
Geode Cookies
Geode Cake Pops

Source: Cookies, Cake Pops

What about cupcakes? Easy to make and just as beautiful.
Geode Cupcakes
Source: Cupcakes

Rock candy is another easy one, and can be made in tons of different colors. This would be a great favor for kids, as well. You can make the traditional rock candy on a stick, or impress your guests with these geode-shaped rock candies.
Geode Rock Candy
Source: Rock Candy

You can also use these adorable geode cake toppers instead of a more traditional pair. They’re really easy to make yourself, as well. Just pick two geodes you love and add a veil and a hat or tie."
Geode Wedding Cake Toppers
Source: Bride and Groom TopperCake Topper

Jewelry
Instead of a ring pillow, check out these gorgeous geodes, hollowed out and attached with a hinge to make a ring box:
Geode Ring Box
Source: Ring Box

The bridesmaids can have matching jewelry. Geodes give you the options of simple but eye-grabbing jewelry, like the images below, or pieces as extravagant as your wedding itself.
NAME
Source: Earrings, Necklace

Are the groomsmen wearing boutonnieres? Add a geode!
Groomsmen Geode Boutonnieres

Source: Boutonniere, Groom

These incredible rocks are so beautiful and so versatile when it comes to decorations -- and themes. Use them in your natural theme, rock theme, color theme, or many others. The possibilities are endless. How will you use them in your wedding?








Elizabeth graduated from The University of Findlay with a Master of Arts in Rhetoric and Writing. She now resides in Portland, Oregon where she is employed in the real estate business and is particularly enjoying the local cuisine. As a writer, Elizabeth believes in a quote from one of her favorite TV shows: "We have only two jobs on this Earth. The first: to learn. The second: to cope." A deep desire to learn struck Elizabeth when she was young, and now she hopes to help you cope by sharing information, and helping you apply the knowledge. Weddings and event planning can be overwhelming; sometimes it's okay to take a little advice from a stranger on the internet.
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