Remember that wedding you went to when you had to travel for hours and then drag your luggage to your hotel room and you collapsed on the bed only to immediately realize you had forgotten your toothbrush? Or you magically arrived hours early and suddenly you needed something to do for the rest of the day, but the hotel’s welcome book was missing from the nightstand, so you ended up at a two-star restaurant on accident?
You don’t want that to happen to your guests who are traveling to your wedding. You want them to have just as magical a weekend as you will have. We’ve created this guide to hotel wedding welcome gift bags to help you make the start of their weekend spectacular.
Source: Canvas Bag
You will want to plan on putting together a bag for any guest who is traveling in order to attend your wedding. Whether they’re staying in a hotel or with a family member, these gift bags are just one small way you can make their visit more comfortable.
If you are reserving a block of rooms at a hotel or multiple hotels in your area, check in at least a month or two in advance to get an estimate of how many people have made reservations so far. You will want to add some extra for guests that may be staying with other family members, or who simply haven’t made their travel plans yet.
Hotel welcome gift bags are bags filled with anything from useful to whimsical, from generic to personal. Give to your out-of-town wedding guests to make their weekends just a little better. Travel can be so stressful; it’s heartwarming to know the bride and groom are thoughtful, even when they are busy with last-minute wedding details.
Do you have a lot of items to include? Consider a canvas bag, which is sturdier and will be able to hold more, and will also hold up better than a paper bag – not to mention they’re reusable, making the bag itself part of the gift.
Plastic or paper bags will keep your cost down, and they can be easily “dressed up” with a personalized print.
If you do want to personalize the bag, consider a frosted plastic with a bright, bold color for the print.
Curating The Contents
The welcome gift bags can be as simple or as extravagant as you’d like. Here are some basic guidelines for what to include.
The necessities/things commonly forgotten while traveling
Something special/unique to the area
Snacks: sweet, salty, and savory
Water bottles – ensure your guests stay hydrated
- Wedding itinerary or invitation to ensure guests know the timeline for all of your events
Recommendations for the area; what to do, where to eat, etc. Bonus points if you include coupons!
A note or letter from the bride and groom welcoming the guests
Tissue paper or other filler
Source: Frosted Bag
A welcome gift bag is an easy and thoughtful way to help your guests relax and enjoy their weekend that much more.
Elizabeth graduated from The University of Findlay with a Master of Arts in Rhetoric and Writing. She now resides in Portland, Oregon where she is employed in the real estate business and is particularly enjoying the local cuisine. As a writer, Elizabeth believes in a quote from one of her favorite TV shows: “We have only two jobs on this Earth. The first: to learn. The second: to cope.” A deep desire to learn struck Elizabeth when she was young, and now she hopes to help you cope by sharing information, and helping you apply the knowledge. Weddings and event planning can be overwhelming; sometimes it’s okay to take a little advice from a stranger on the internet.